Administrator Job Description

Administrator Job Description – All You Need To Know About This Role

If you take on the role of administrator, you’ll be in the thick of the action. Keep reading to know about the administrator job description.

Only the most dedicated and efficient applicants need apply because your job is essential to an organisation’s day-to-day running. Despite the level of expertise required, it is possible to break into the field without a degree and benefit from a lucrative salary and perks package.

Interested in a career as an office administrator? If you’re organised and take challenges in your stride, read on to discover if a career as an administrator is right for you.

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What is an Administrator?
Administrator Duties and Responsibilities
Administrator Job Requirements
Skills Required to be an Administrator
Administrator Salary
Administrator Career Path
Where to work as an Administrator?

What is an Administrator?

Although flexible work is available in some organisations, the standard workweek applies to most administrators. The work is almost entirely office based, and most people in this profession enjoy a good work/life balance.
It is a role with a significant amount of structure as you have a clearly defined ‘to-do’ list on any given day. It is satisfying to complete your tasks and move onto the next set. Additionally, you get to work with staff at all levels from suppliers, entry level employee’s right the way through to senior executives. Another perk of the job is the prospect of promotion; you can climb the career ladder if you are motivated enough.

On the downside, your role is often taken for granted as your behind the scenes work is seldom appreciated. If you enjoy taking the lead on projects, an administrative position is frustrating as it involves supporting colleagues rather than doing the job yourself. Finally, stress is a standard hazard because deadlines appear out of nowhere and you’re responsible for the smooth running of the company.

Administrator Duties and Responsibilities

The role of administrator depends on the sector, levels of responsibility and size of the company. For instance, you could perform all the duties in a small firm or be part of a team in a larger business. It isn’t unusual for your functions to overlap with the role of personal assistant. Here are some of your likely daily duties:

• Sorting out the mail and answering the company’s phones
• Greeting clients/customers
• Ordering stationery supplies, typing, managing diaries, filing and other secretarial type work
• Developing and maintaining office systems
• Meeting with staff in other departments
• Booking travel and accommodation
• Management and maintenance of budgets along with invoicing
• Recruitment, training, and supervision of junior staff

Administrator Job Requirements

Although some employers require formal academic qualifications, most companies value experience above everything else. However, you will increase your chances of a rapid promotion with a degree in a subject such as Secretarial Studies, Law, Business or Management.

Excellent IT skills and the ability to type fast are mandatory in the world of administration, and it will help your cause if you bring some experience to the table. You will not be considered for senior roles without a reasonable amount of prior experience.

There are numerous professional qualifications on offer including a City & Guilds course in Business and Professional Administration. The Institute of Administrative Management (IAM) is the oldest professional body for business management and administration in Britain. Members enjoy a range of benefits including networking opportunities at exclusive corporate events.

Skills Required to be an Administrator

Successful administrators possess the following traits:

• Excellent project management skills
• Outstanding communication and organisational skills
• The ability to multitask
• The capacity to remain calm under extreme pressure
• Respect for private information
• A friendly, easygoing manner
• Leadership and teamworking skills

Marketing Executive Salary

An entry level role carries an annual salary of £16,000-£22,000 and can increase to £33,000 a year with experience. Here is a look at the average annual salary by sector:

• Accountancy: £21,000
• Banking: £23,000
• Construction: £22,500
• Legal: £23,000
• Property: £21,000

If you like the job role of office administrator from responsibilities to salary, than you’re onto great start!

Administrator Career Path

Once you become an administrator, the first part of your training involves learning everything about your employer’s procedures, systems, and policies. If you don’t have any professional qualifications, it is worth your while to pursue an NVQ or City & Guilds certificate.

If you want to specialise in a field, it is necessary to gain extra qualifications. Regardless of your sector, it is important to ensure your IT skills remain sharp and you should develop soft skills such as customer service to progress faster.

You could seek promotion to the role of the office manager or head administrator or specialise in an area such as healthcare or law. Another option is to use the Institute of Chartered Secretaries and Administrators (ICSA) and benefit from training in fields such as finance and management. With this qualification under your belt, you could move up to an executive role such as Secretary of legal services.

What Type of Organisations Can I Work For as an Administrator?

Administration is a diverse field, so jobs are available in almost every sector including:

• Finance
• Law
• Strategic Consulting
• Retail
• Advertising
• Government
• Health

No matter your preferred industry, there is an administrative role available! If you want your work to be varied choose a smaller company because larger firms probably expect you to perform a ‘traditional’ administrator role which means less freedom.

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What should I do next?

• View and apply for Administrator Jobs
• Set up an Administrator Job Alert
• Create a winning Administrator CV (includes template!)
• Craft a unique Administrator Cover Letter to go with your CV
• Prepare for a successful interview with these Administrator Job Interview Questions (with sample answers!)

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